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Special assistance and complaints

Complaints and claims across borders: which body, which court, which route

My trip crossed borders or the carrier is abroad — who do I complain to and where can I bring a claim?

Applies to: European Union · United Kingdom · InternationalRules last checked:

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In short

Three separate questions get mixed up. Who takes a complaint is set by the passenger-rights regulation for your mode: for flights, coaches and ferries, the country of departure (or of arrival when the trip started outside the EU); for trains, the country that licensed the railway. Where a court can hear a claim for baggage or delay by air is set by the Montreal Convention. And what an EU consumer body or an out-of-court procedure can add depends on who you dealt with.

In all cases, complain to the carrier first, in writing. Do not rely on ‘contact the country where it happened’ as a rule of thumb — it is a simplification that is wrong for trains.

What to do next

  • Write to the carrier first and keep the reply, or proof that you got none.
  • Note which mode, which departure point and which railway licence apply, and look up the matching body in the Commission list.
  • For baggage or delay by air, note the destination, the carrier’s domicile and where the contract was made before choosing a court.
  • If you booked a package, tell the organiser at once about the problem and keep the booking terms.
  • Check the entry against the body’s own website — the lists carry different update dates.

What to check

Which body takes the complaint

Competent national enforcement body, by mode (EU regulations)
ModeThe competent body is that of…Complain to the carrier first?Source
Air (261/2004)The Member State where the departure airport is; for a flight arriving from outside the EU, the State of the arrival airport. You may complain to any designated body about an infringement at any EU airport or on a flight from a third country to an EU airport.Not a condition in the regulation itself. Check the body’s own rules.Art. 16
Rail (2021/782)For a railway undertaking: the State that granted its licence. For a station or infrastructure manager: the State where the incident took place.Yes: complain to the railway or station manager first; the body accepts a complaint within three months of the rejection, or if you got no reply in three months.Art. 33
Coach and bus (181/2011)The State where the service departs from, or arrives from a third country.A Member State may require it, in which case the body acts as appeal body. You have three months to complain to the carrier.Arts. 27–28
Ferry (1177/2010)The State of the port of departure, or of arrival for a service from a third country. The Commission’s list adds that passengers are free to contact the body of their choice.A Member State may require it.Art. 25

The Commission publishes one list of national enforcement bodies per regulation (linked under Sources, with the dates they were last updated). Each Member State is responsible for the accuracy of its own entry, so check the entry against the body’s own website before you write to it. We do not copy the lists, because they change and differ in date.

What to check

Which court can hear a baggage or delay claim by air

For claims under the Montreal Convention (baggage, delay, and injury on international flights), you can bring the action, at your option, in any State Party either before the court of the carrier’s domicile or principal place of business, where the carrier has a place of business through which the contract was made, or at the place of destination. For death or injury of a passenger there is one further option: the State where the passenger had their principal and permanent residence at the time of the accident, if the carrier operates passenger services there. Procedure is governed by the law of the court.

Where you flew with more than one carrier on the same ticket, the Convention’s rules on successive carriage apply. For passengers, an action lies only against the carrier that performed the part of the journey in which the accident or delay happened, unless the first carrier expressly took responsibility for the whole journey. For baggage you can sue the first carrier, and the person entitled to delivery can sue the last; either can also sue the carrier that performed the part in which the loss, damage or delay occurred.

What to do

EU consumer tools that can help

  • European Consumer Centres (ECC-Net): they help settle a dispute with a trader based in another EU country (or Iceland or Norway).
  • Alternative dispute resolution (ADR): settling a complaint out of court with an impartial body. Where a trader has committed to, or is obliged to use, an ADR body, it must tell you which one, and after a failed complaint it must state whether it will use ADR. The Commission keeps a list of ADR bodies.
  • European Small Claims Procedure: for cross-border civil and commercial claims of up to 5,000 euros, excluding interest, expenses and disbursements. The original limit was 2,000 euros.

The EU’s online dispute resolution platform no longer exists: complaints could no longer be submitted after 20 March 2025, and the regulation that set it up is repealed from 20 July 2025. Old links to it will not work.

What to check

If you booked a package

Under the Package Travel Directive (2015/2302) the organiser is responsible for the performance of all the travel services in the package, whoever performs them, and you must tell the organiser without undue delay about anything that is not as agreed. You are entitled to a price reduction for the period of non-conformity and to compensation for damage, unless the organiser proves that you caused it, that an unconnected third party caused it in an unforeseeable or unavoidable way, or that it was due to unavoidable and extraordinary circumstances. The limitation period may not be shorter than two years.

The Directive does not replace the transport regulations. You may claim under both, and what you receive under one is deducted from the other so that you are not compensated twice. Organisers must also protect your money and, where transport is included, your repatriation if they become insolvent, regardless of where you live, where the trip starts or where the package was sold.

A combination counts as a package where, for the same trip, at least two different types of travel service are combined by one trader before a single contract is concluded, or are bought from a single point of sale and chosen before you agree to pay, or are sold at an inclusive price or advertised as a package. Separate contracts arranged with a trader’s help can instead be a ‘linked travel arrangement’, which carries less protection.

The United Kingdom

The UK Civil Aviation Authority describes itself as the enforcement body in the UK for some of the consumer law that applies to air travel. For an unresolved airline complaint, the CAA points to two approved alternative dispute resolution providers, AviationADR and the Centre for Effective Dispute Resolution (CEDR), and states that most UK airlines and airports are signed up to one of them. For rail in Great Britain, see the train guide for the Rail Ombudsman.

Sources

General information to help you understand your options — not legal advice, and not a promise that any payment or refund is due to you. Your rights depend on the facts of your journey and the law that applies; check the official sources above and the carrier’s own terms.